Accomodation

Edinburgh Convention Bureau accomodation booking service

As a large city in a relatively small area, Edinburgh is often described as the walking city. With over half of its accommodation located within three kilometres of the city centre, Edinburgh is particularly well suited to the needs of conference delegates.

This is where the accommodation booking service of Edinburgh Convention Bureau comes in. We will use our local knowledge and contacts to negotiate the best rates for delegates attending the 9th International Conference on Artificial Intelligence & Law.

As you would expect from an organisation representing Edinburgh, our standards are very high. The accommodation on our database is inspected by VisitScotland and graded with its Quality Assurance Star scheme.

Recommended accomodation

Inexpensive accommodations are available in the Pollock Halls, part of a modern conference facility where ICAIL events will be held on Tuesday, June 24.
It is a 25 minute walk from Pollock Halls to Old College (Univ. of Edinburgh Law School), the site of ICAIL events beginning Wednesday, June 25. There is frequent public bus service from South Bridge Street across from Old College to Pollock Halls.
Single rooms with shared bath are £27. Single rooms with en- suite bath are £42. Cafeteria-style breakfast is included.

To reserve lodging in Pollock Residences, contact

Edinburgh First
18 Holyrood Park Road
Edinburgh EH16 5AY
Tel: 0800 028 7118 (this is toll free in the UK)

From overseas phone:
+44 (0)131 651 2189
Fax:: +44 (0)131 662 9479
Email: Edinburgh.First@ed.ac.uk

To book via the Web go to
http://edfirst1.ednet.co.uk/accommodation/availability.htm
Click on catered accommodation and proceed.


A recommended hotel is Old Waverley Hotel, Princes Street, Edinburgh For Reservations Department:
TEL: ++ 44-(0)131 556 4648
FAX: ++ 44(0)131 556 5791
E-mail: oldwaverleyreservations@paramount-hotels.co.uk

To make a reservation

The Edinburgh Convention Bureau offers a free accommodation booking service to delegates. Please complete and return the accommodation booking form as soon as possible. Please indicate your accommodation preference on the booking form. Wherever possible we will attempt to provide you with the accommodation of your choice, although substitution may be necessary. In this event we will book accommodation of a similar standard and price range.

Credit card details are required to make a booking and confirmation will be sent to your home address. Payment should be made directly with the hotel, guest house or self catering/serviced apartment at the time of your stay. Rooms reserved which are not cancelled within the cancellation policy will be subject to charge. The terms and conditions of making a booking through the Conference Accommodation Booking Service are printed below.

To discuss your requirements or make a booking please contact the Conference Accommodation Hotline at:
Conference Accommodation Bookings Service
Edinburgh Convention Bureau
4 Rothesay Terrace
Edinburgh EH3 7RY
Phone: +44 (0)131 473 3874
Fax: +44 (0)131 473 3878
Email: conventions@eltb.org

Booking form

You may use this form to book your accomodation.

Hotel accomodation

Hotels, guest houses and self catering/serviced apartments can be reserved at attractive rates. Most have en-suite facilities but some may have a few basic rooms. An indication of rates is included in the information below.

3 star hotel	En-suite room	£75-£100 per single room per night £80-£120 per double room per night
4 star hotel	En-suite room	£95-£130 per single room per night £100-£140 per double room per night
Bed and Breakfast and Guest House	Basic accomodation	£25-£35 per single room per night £45-£60 per double room per night
Bed and Breakfast and Guest House	En-suite room	£35-£50 per single room per night £55-£90 per double room per night
Serviced apartments	Range of 1 and 2 bedroom apartments	£100-£150 per apartment per night (sleep up to 4 people)

Terms and conditions

• Edinburgh Convention Bureau Conference Accommodation Booking Service (CABS) makes this reservation as an Agent for the accommodation provider, and does not accept any liability in connection with the reservation.

• Once a reservation has been made on your behalf, a written confirmation will be issued to you. This reservation constitutes a legally binding contract between you and the accommodation provider. The nearest available alternative will be booked if the preferred allocation is unavailable. You will be responsible to the provider for payment of the accommodation cost. You will be responsible for payment of charges for any additional services subsequently contracted with the provider.

• Your booking details as confirmed on the Conference Accommodation Booking Form, including your name, address, contact details and credit card number will be forwarded to the accommodation provider. If requested, your accommodation details may be passed to the Conference Organiser.

• Any amendments or cancellations up to 42 days before arrival should be addressed in writing to the CABS. Any amendments or cancellations within 42 days of arrival must be negotiated directly with the accommodation provider.

• In the event of non-arrival or cancellation within 24 hours of arrival, the accommodation provider is entitled to charge your credit card with the total for the first night s agreed price. We strongly advise you to consider cancellation insurance.

• The CABS does not accept liability for the actions of those involved in accommodation arrangements, over whom we have no direct control, eg hotels etc. Nor will the CABS be under any obligation or liability for cancellations caused by industrial disputes, riots, bad weather, epidemics, fire, governmental action or any other events beyond our control.

• It is a condition of acceptance of any booking made by the CABS that we shall not be held accountable in any way for any loss, injury or damage occasioned as a direct result of any act, error or omission on the part of the CABS, its agents or employees in or related to the implementation of the booking.

• Neither the CABS nor the accommodation provider will be responsible for the provision or nonprovision of facilities or services which have not been specifically requested at the time of booking.

• Every effort is made to ensure that the accommodation booked is of a satisfactory standard. All accommodation providers in membership of Edinburgh and Lothians Tourist Board hold a valid VisitScotland Quality Assurance Award. In the case of complaint, this must in the first instance be brought to the attention of the management of the establishment. If satisfaction is not obtained, please contact the CABS in writing.

• From time to time Edinburgh and Lothians Tourist Board (ELTB) or other tourism related organisations, which must be registered under the Data Protection Act, may write to you about their products or services. If you prefer not to receive this information please write to ELTB, 3 Princes Street, Edinburgh, EH2 2QP.